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Information for non-government schools

Topic: Literacy , Numeracy

Year Level
  • Pre-primary
  • Year 1
  • Year 2
Content Type
  • Program/Overview
Audience
  • Deputy Principal
  • Principal
  • School leader
  • Teacher
Learning Area
  • Literacy
  • Mathematics

On this page

On-entry Assessment Program

If you are a principal, Pre-primary, Year 1 or Year 2 teacher you can access the On-entry Assessment Program to:

  • conduct the assessment
  • view reports.

You can add new students, upload class lists, edit existing classes and assign modules to assess prior to the commencement of the assessment period.

Need support?

Catholic Schools: Contact Early Years Learning and Care Team on 9380 1800.

AISWA schools: Contact On-entry Assessment Program Support Officer on 9441 1625.

Access the On-entry Assessment Program

On-entry Assessment Program for non-government schools

Prepare for the On-entry assessment at your school

Principals, teachers and test administrators use this information to prepare for the On-entry assessment. 

The assessment period in Term 1 is from Weeks 3 to 6. Schools have an additional week to upload and finalise their assessment data. The assessments are available again in Weeks 1 to 4, Term 4 to re-assess selected students who have made limited progress throughout the year.

All students should not be reassessed in Term 4. Progress is best measured when all students are assessed in Term 1 and students with limited skills are assigned a lower module. 

The On-entry assessment module 1 must be used for Pre-primary students in Term 1.

You can use modules 2, 3 and 4 to assess Year 1 and Year 2 students. 

To help you prepare for the assessment, refer to the Handbook for principals, teachers and test administrators. This includes a guide to online navigation.


Plan for the assessment period

Work with participating teachers to make sure you run the assessments in the same way at a similar time. This helps to make sure the comparison is valid. For additional support to plan for the assessment, you can use the Administering the assessments PowerPoint.

Request resources

To administer the assessment, you need one literacy and one numeracy resource kit.

To order new complete resources or any individual component or components of the literacy and numeracy kits, use the Modules 1, 2, 3 and 4 resource kit request form.

Email the form to:

Some literacy and numeracy resources are available for download. At the end of the assessment period, return all resources to your principal to store in a secure place for the next assessment period.

Assign the appropriate module

Module 1 assessments are already assigned for Pre-primary students. This cannot be changed. Year 1 and Year 2 students must be assigned the appropriate module to start assessing.

In schools where the assessment is mandatory, the school or the parent may choose to exempt or withdraw the student. Guidelines for assigning modules, exemptions and withdrawals are available in the handbook.

To exempt or withdraw a student, complete the Withdrawals and exemption form. Record the exemption or withdrawal in the online system and store the signed form for school record. 

Assign a module or record exemptions

  1. Sign in to the On-entry Assessment system.
  2. Select ’Assign’ tab to assign modules to individual or group of students.
  3. Select individual students or all students.
  4. Select the modules or record exemption/withdrawal and absence from the dropdown box.
  5. To save the selection, select ‘Apply changes’.
If you assign a wrong module to a student, you can change it if the assessment has not been started. 
If the assessment is commenced, you cannot delete the assessment. 
Email your sector representative with details, such as, the name of the student, their class and the assessment to be deleted. Once the wrong assessment is deleted, you can assign the most appropriate module for the student.

Note:
  • For Year 1 and Year 2, you can assign a higher or lower module if appropriate.
  • Module 4 is recommended for Year 2 students who scored 600 or higher in their Year 1 reading assessment.
Document

Handbook for non-government principals, teachers and test administrators

AISWA and CEWA principals, teachers and test administrators can use this handbook to prepare for the On-entry assessment program.

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Document

Administering the assessments

Professional learning to support staff administering the assessment.

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Document

Modules 1, 2, 3 and 4 resource kit request form

Modules 1, 2, 3 and 4 resource request form.

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Inform parents about their child’s participation

Use the letter templates available in the communicate with parents section of this website to inform parents about their child’s participation. If you are running information sessions for parents you can use the On-entry assessment parent overview PowerPoint

Conduct the On-entry assessment at your school

Conduct the assessments one-on-one with students during the designated assessment period.

Conduct some assessment tasks and activities one-on-one during your daily teaching program. Other tasks that require more focus, like reading a book, may be conducted in a quiet area away from other students. You can conduct writing assessments with the whole class at the same time.

To make sure the comparison is reliable, conduct assessments in the same way for each student.

For more detailed information, refer to the Handbook for principals, teachers and test administrators.

Adjust the assessment delivery for students with disability

If required, adjust the delivery instructions for students with disability as you would normally do for daily teaching and assessment. This could include using:

  • digital reading texts that can be enlarged on the screen
  • large print reading texts
  • braille reading texts for students who are vision-impaired
  • Auslan digital texts available as MP4 video files
  • an Auslan interpreter.

Mark students' writing

To keep marking accurate and consistent, use the On-entry assessment writing marking guide.

For additional examples, refer to the On-entry assessment additional exemplars - Pre-primary writing.

To mark students' writing activity, use the Writing class report.

Access On-entry assessment reports

Principals, teachers and school administrators use On-entry assessment reports to inform learning programs and school planning.

Generate current and previous reports at any time for individual students, classes and cohorts in the On-entry Assessment Program for non-government schools.

Use information in the reports to:

  • plan and deliver targeted programs that reflect your students’ skills and understandings
  • identify students who need intervention or extension
  • inform whole-school planning
  • review programs, priorities or initiatives.

For information about the reports available and help on how to use them, read the On-entry assessment guide to reporting handbook.

Document

On-entry assessment guide to reporting handbook

Guide to reporting and generating reports

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